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ENHG Al Ain Committee Job Descriptions

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The Al Ain chapter of the Emirates Natural History Group, as part of the bylaws of the chapter's Constitution, define various positions of the chapter's Committee. The chapter recognizes four table officers (Chair, Vice Chair, Secretary and Treasurer) as well as a number of other positions that may be filled from time to time. In addition, the Committee may, at its discretion, define other positions for individuals on the Committee.

The defined positions for the 2006/2007 season include:

Table Officers:

The remaining defined positions include:

Table Officers

Chair

The duties of the Chair of the Al Ain chapter of the Emirates Natural History Group include:

  • Chair monthly meetings and Committee meetings.
  • In consultation with other Committee members, prepare agenda for Committee meetings and AGM.
  • Arrange monthly meetings in consultation with other Committee members.
  • Deal with non-routine correspondence addressed to the Chair and the Committee.
  • Promote cooperation with other natural history organizations.
  • Promote cooperate with and support community organizations such as the Al Ain National Museum. the Zayed Center for Heritage and History, the Emirates Environment Group and government agencies
  • Develop and maintain partnerships and relationships with community groups responsible for the organization of conferences and festivals where the work of the ENHG can be made known
  • Be responsible for supervising overall program of talks, field trips, recordings and other activities, allocating duties – if necessary – to other Committee members.
  • To assume the duties of any vacant defined Committee position, or to assign those duties to an interim appointee.

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Vice Chair

The duties of the Vice Chair of the Al Ain chapter of the Emirates Natural History Group include:

  • Assume all duties of the Chair when she or he is unavailable due to holiday, illness or other commitments.
  • Assist the Chair in her/his monthly duties.

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Treasurer

The duties of the Treasurer of the Al Ain chapter of the Emirates Natural History Group include:

  • Arrange for monies collected by the Membership Secretary and those revenues that may be the result of sales to be transferred to the Bank, leaving the Membership Secretary with an adequate 'float'.
  • Arrange for the payment of invoices and for the compensation, in cash or cheque, to Committee members or general members who have made out-of-pocket expenditures approved by the Committee.
  • Maintain a set of financial records and report on the state of the accounts at the monthly committee meetings.
  • Act as the chapter's principal liaison officer with the Bank.

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Secretary

The duties of the Secretary of the Al Ain chapter of the Emirates Natural History Group include:

  • Record and distribute the minutes of all Committee meetings and the Annual General Meeting.
  • Arrange for the revision, if necessary, publication and distribution of the chapter's promotional material.

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Other defined positions

Website Manager

The duties of the Website Manager of the Al Ain chapter of the Emirates Natural History Group include:

  • Arrange for the maintenance of the chapter's website including the updating of pages, as necessary.
  • Establish a team of volunteers to help maintain and develop the website.
  • Establish a reliable standard for page design and presentation of material on the chapter's website.

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Field Trip Coordinator

The duties of the Field Trip Coordinator of the Al Ain chapter of the Emirates Natural History Group include:

  • Organize field trips that advance the appreciation and study of natural history in the UAE.
  • Arrange and/or encourage reconnaissance trips as necessary to ensure feasibility of proposed excursions.
  • Arrange that members are reminded to wear appropriate clothing and bring proper supplies and equipment on field outings.
  • Arrange/encourage members who are experts to share their knowledge in field discussions.
  • Encourage the recording of natural history phenomena that is observed on the trip.
  • Arrange that articles summarizing field trip are drafted for the Newsletter. There should be one article announcing the trip, if possible, and one after the trip written by one of the participants.

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Librarian

The duties of the Librarian of the Al Ain chapter of the Emirates Natural History Group include:

  • Maintain the chapter's collection of books, videotapes, periodicals and clippings, specifically keep an up-to-date record of the collection and arrange for the members to be aware of the contents of the collection.
  • Arrange for the marking of each item in the collection so that it can be identified as part of the collection, using when possible a stamp and ink pad.
  • Recommend to the Committee from time to time acquisitions to the collection.

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Membership Secretary

The duties of the Membership Secretary of the Al Ain chapter of the Emirates Natural History Group include:

  • Maintain an up-to-date record of the membership, noting whether each membership is for an individual or family.
  • Arrange for the selling of memberships, including the preparation of laminated cards, completion of membership application forms, and posting to an electronic database.

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Newsletter Editor

The duties of the Newsletter Editor of the Al Ain chapter of the Emirates Natural History Group include:

  • Recruit a small group of volunteers to assist in the production of each newsletter.
  • Publish an edition of the newsletter for each month of the season (Sept through June inclusive), if possible.
  • Collect newsletter copy on an ongoing basis so there is a constant supply of material for upcoming issues of the newsletter.
  • Edit and arrange copy (edit mainly for sensitive items).
  • Arrange for typing, preparing a version suitable for posting on the chapter's website as well as suitable for printing. The Committee will not print copies but may, if considered necessary and appropriate, make copies of the newsletter available for distribution via CD (less to purchase a CD than to print a hard-copy color version.)

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Ordinary Member

The duties of an Ordinary Member of the Al Ain chapter of the Emirates Natural History Group include:

  • Contribute in any way possible to the activities of the chapter.
  • Participate in Committee meetings.

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Recording Officer

The duties of the Recording Officer of the Al Ain chapter of the Emirates Natural History Group include:

  • Establish or arrange for the establishment of a reliable record keeping system.
  • Establish a reliable system to share information collected by the chapter with other ENHG chapters and relevant government and non-government organizations.
  • Promote the practice of recording natural history among the membership, including the use of recording sheets, photography, illustrations and note-taking.
  • Report on recording activities from time to time in the newsletter and via the website.

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Patron: H.E. Sheikh Nahayan bin Mubarak Al Nahayan